Working patterns

While you can configure multiple working patterns you can only assign a single working pattern to an employee.

1. Select the required employer.

2. Go to your company name > Settings.

   

3. Select Working Patterns.

4. Select + Add Working Pattern.

5. Select Standard Working Pattern or Shift Working Pattern.

   

Standard Working Pattern - Monday to Sunday

Select a working pattern to edit.

1. Select the Working Pattern Type.

   • Hours per day: The Total Hours is generated from the hours entered per day.

     • Enter the number of hours for each day

   • Hours per week: The Total Hours is set to 37.5 as default, this can be changed as required.

     • Select the required days of the week.

2. Contracted Weeks, Full Time Contracted Weeks, Full Time Contracted Hours Per Week use the default settings.

   To change the defaults for this working pattern:

   1. Select Default and choose Custom.

   2. Enter the custom values.

3. Select Bank Holidays treated as non-working days and choose:

   • None

   • England and Wales

   • Scotland

   • Northern Ireland

4. Select Pro Rata Rule and choose:

   • Working Days In Period: Salary for period x days worked in period.

   • Calendar Days In Period: Salary for period / ( period days - days worked in period ).

   • 260 Rule: Annual salary / 260 x days worked in period.

   • 365 Rule: Annual salary / 365 x days worked in period.

5. Select Default to make this the default for new employees.

   Setting Default will not change current employees working patterns.

6. Select Create.

Shift Working Pattern - Definable days

1. Go to Working Pattern Type and select Hours Per Day or Hours Per Pattern.

2. Enter a Title.

3. Enter the Effective From date.

4. If you selected hours per pattern. Enter the Total Hours.

5. You can add days to the working pattern by selecting + Add day.

   Select - Remove Day remove a day.

6. Enter the required information.

7. Go to Contracted Weeks, Full Time Contracted Weeks or Full Time Contracted Hours Per Week.

8. Change Default to Custom and enter the information if required.

9. If required go to Bank Holidays treated as non-working days and select from:

   • England and Wales.

   • Scotland.

   • Northern Ireland.

10. Select the Pro Rata Rule and Default Make this my default Working Pattern if required.

11. Select Create.

Good to know...

• Working patterns are set for the employee in Pay Options > Regular Pay.

• To edit a working pattern, select the working pattern, make the required changes and select Update.

• Working patters calculate to 6 decimal places.

• You can import the working patterns.