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Staffology Payroll Help Centre

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  • New to your payroll product?
    Guide
    Here you will find everything you need to get started.

  • New to payroll?
    Guide
    These guides are designed to help those new to running payroll understand the basics.

  • Payrun automation
    Featured
    Save time by automating payroll tasks.
    Updated: 15/10/2024

  • Topics other users are visiting
    Popular
    Pay code sets
    Rollback (Undo one or more pay periods)
    Updated: 15/10/2024

  • Payroll guides
  • Employer
  • Employee
  • Payrun
  • Reports
  • Leave and absence
  • Administration
 

  • How to use this help centre

    This help centre lets you search for answers, browse topics, and get the information you need to get your job done.

  • Guides to payroll

    These guides are designed to help those new to the payroll software or running payroll.

  • Using the dashboard

    The dashboard displays relevant information for you depending on your set up.

  • Transferring from another payroll

    Let's get the data you already have, into your payroll.

  • All payroll guide topics

    Access all the payroll guides.

  • Create an employer

    There is no limit to the number of employers that you can add.

  • Pensions

    Everything you need to know to setup and run a pension scheme, including automatic enrolment.

  • Copy employer defaults

    When you add a new employee their default payment options are copied from another employers default pay options.

  • Employer groups

    You can create as many groups as you like, and an employer can be in many groups.

  • Connected services

    We love working with others. There are a number of partners in addition to the many services you can connect with.

  • HMRC: P32 Report

    Access the detail on what is owed to HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers..

  • Settings

    Setup, settings, configuration.. get the payroll working as you want.

  • Access all employer topics

    Access all employer topics.

  • Create a new employee

    You have the choice to add a new employee details, choosing each tab or to use a wizard.

  • Employee record

    The key to the employee record is keeping it up to date. An accurate employee (record) is a happy employee (record).

  • Leavers

    When an employee chooses to leave the company, you have some important tasks to complete.

  • Special rules

    Employees may have special rules applied, for example when they die or a temp worker.

  • Exclude employees

    Exclude employees from the pay run for one or more periods.

  • All employee topics

    Access all employee topics.

  • Run a payroll step by step

    These guides are designed to help those new to the payroll software or running payroll.

  • Temporary changes for a single payrun

    You can make changes to an existing pay run.

  • Leavers

    When an employee leaves, you still have some important tasks to complete.

  • Payment after leaving

    You may need to give an additional payment to an employee after they have left.

  • Finalise (close) payrun

    Once you are happy with all of the amounts shown for each payslip A statement provided by an employer to an employee, detailing their wages, deductions, and net pay for a specific pay period.This is a legal requirement under the employment rights act and should be received on or before the pay date., you can finalise the pay run.

  • Re-opening a pay run

    You can only re-open your most recent pay run.

  • Rollback

    Rollback (Undo one or more pay periods).

  • Pay codes

    You can view the list of Pay Codes by selecting an employer name in the main menu and going to Settings > Pay Codes.

  • Overtime codes

    You may need to pay your employees a multiple of their base hourly rate, such as 1.5x or 2x.

  • RTI Submissions

    Real Time Information Real Time Information is the current method for reporting PAYE to HMRC, comprising FPS and EPS submissions. (RTI Real Time Information is the current method for reporting PAYE to HMRC, comprising FPS and EPS submissions.) submissions are sent to HMRC.

  • All payrun topics

    Access all payrun topics.

  • Statutory reports

    Including: P11 A P11 (standing for Paper form No. 11) used to be posted to employers and hand written for each employee. This was used before computerized payroll. A P11 is used throughout the industry and usually contains similar information. It usually contains the taxable earnings, tax paid, National Insurance breakdown as well as statutory payments. It may also contain additions and deductions. (not to be confused with a P11D Car)., P30 Month end summary report, highlights the amount to be paid to the HMRC for that tax month., P32 Month end summary report, highlights the amount to be paid to the HMRC for that tax month., P45 A P45 is a document issued by an employer to an employee when they leave a job. It shows details about the's employment, including their start and end dates, how much they were paid, and how much tax they paid during their employment. The is made up of four parts: Part 1 is sent to HM Revenue & Customs (HMRC), Part 1A is kept by the employer, and Parts 2 and 3 are to the employee as a record of their earnings and tax paid. The P45 is an important document that employees need to give to their new employer when they start a new job as it provides information about their tax code and previous earnings, which helps the employer calculate their tax and National Insurance contributions. (Leavers), P60 The P60 form is issued by employers each employee detailing their taxable income and deductions made by PAYE (both for income tax and National Insurance contributions) for the tax year (6 April to 5 April). The P60 has to be given to employees by 31 May. Parts 1 and 2 of the P14 were rendered redundant by RTI at the beginning of the 2013/2014 tax year., apprenticeship levy The Apprenticeship Levy is a UK tax on employers which is used to fund apprenticeship training. It is payable by all employers with an annual pay bill of more than £3 million, at a rate of 0.5% of their total pay bill. It is collected through PAYE alongside other employment taxes. and gender pay gap.

  • Employee reports

    Including: Employee export, year to date balances, right to work, AEO A legal order that requires an employer to deduct money from an employee's to pay a debt that they owe. statement and more.

  • Pensions and AE reports

    Including: AE assessments, pension contributions and member enrolment reports.

  • Payrun reports

    Including: Payroll analysis, required payments, pay run journal, cost of employment, full summary and more.

  • Audit reports

    Including: Employee audit and audit field names.

  • Report packs

    Create a collection of reports that you frequently use.

  • HMRC: P32 Report

    Get a report showing the HMRC Liabilities.

  • Payslips

    Employees are listed in code order, along with their name and gross.

  • All report topics

    Access all report topics.

  • Holidays

    Setup and run holiday leave.

  • Statutory sick

    Statutory sick pay Statutory sick pay refers to the pay an employer must give you if you’re too ill to work. It’s paid to you by your employer for up to 28 weeks, based on certain eligibility criteria - the cost of SSP is no longer able to be recovered - SSP is no longer reported to HMRC on your EPS submissions and leave.

  • Statutory maternity

    Statutory maternity pay and leave

  • Occupational pay

    You can pay occupational maternity (OMP) and occupational sick (OSP).

  • Working patterns

    Every employee must have a working pattern that defines which days of the week they usually work.

  • All leave and absence

    Access all leave and absence topics.

  • Settings

    All the settings you could ever want.

  • Connected serices

    You can be connected to other systems. Making things easier for everyone.

  • Import/export

    You have a choice of how you get information both in and out.

  • Users

    You can add, edit and manage owner access for individual employers.

  • All admin topics

    Access all admin topics.

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