Report template: system pay code fields
As Templates can be used across multiple employers, and each employer can have their own list of pay codes, your payroll product won’t validate if pay codes exist or are in use.
| Area | Name | Lookup field |
Comment |
| Pay Data | Attachment of Earnings Order A legal order that requires an employer to deduct money from an employee's to pay a debt that they owe. | {AEO A legal order that requires an employer to deduct money from an employee's to pay a debt that they owe.} |
Returns the total value for any Additions & Deductions using the AEO Pay Code. |
| Pay Data | Admin Fee | {AEOFEE} |
Returns the total value for any Additions & Deductions using the AEOFEE Pay Code. |
| Pay Data | Accrued Holiday Pay | {AHPAY} | Returns the total value for any Additions & Deductions using the AHPAY Pay Code. |
| Pay Data | Accrued Holiday Pay Hours | {AHPAYHRS} | Returns the total value for any Additions & Deductions using the AHPAYHRS Pay Code. |
| Pay Data | Accrued Holiday Pay Hours Leavers | {AHPAYHRSLVR} | Returns the total value for any Additions & Deductions using the AHPAYHRSLVR Pay Code. |
| Pay Data | Average Holiday If an Employee's work has no fixed or regular hours, their holiday pay will be based on the average pay they received over the previous 52 weeks (or a average based on the available number of weeks if less than the full 52. Hours | {AVGHOLHRS} | Returns the total value for any Additions & Deductions using the AVGHOLHRS Pay Code. |
| Pay Data | Basic Pay The standard amount paid to an employee which excludes additional payments like bonuses, overtime, and allowances. | {BASIC} | Returns the total value for any Additions & Deductions using the BASIC Pay Code |
| Pay Data | Basic Pay (annual) | {BASICANNUAL} | Returns the total value for any Additions & Deductions using the BASICANNUAL Pay Code. |
| Pay Data | Basic Daily Pay | {BASICDAILY} |
Returns the total value for any Additions & Deductions using the BASICDAILY Pay Code. |
| Pay Data | Basic Hourly Pay | {BASICHOURLY} |
Returns the total value for any Additions & Deductions using the BASICHOURLY Pay Code. |
| Pay Data | CIS Construction Industry Scheme - An alternative to PAYE payroll for the construction indusry. Using the Construction Industry Scheme, contractors deduct money from a subcontractor’s payments and pass it to HMRC. The deductions count as advance payments towards the subcontractor’s tax and National Insurance. Deduction | {CISDEDUCTION} | Returns the total value for any Additions & Deductions using the CISDEDUCTION Pay Code. |
| Pay Data | VAT | {CISVAT} | Returns the total value for any Additions & Deductions using the CISVAT Pay Code. |
| Pay Data | Foreign Tax Credit | {FOREIGNTAX} | Returns the total value for any Additions & Deductions using the FOREIGNTAX Pay Code. |
| Pay Data | Keep In Touch Days or Hours | {KITDAYSHRS} | Returns the total value for any Additions & Deductions using the KITDAYSHRS Pay Code. |
| Pay Data | Mileage Allowance Payment | {MAPS} |
Returns the total value for any Additions & Deductions using the MAPS Pay Code. |
| Pay Data | Occupational Adoption Pay | {OCCADOP} | Returns the total value for any Additions & Deductions using the OCCADOP Pay Code. |
| Pay Data | Occupational Adoption Paternity Pay | {OCCADOPPAT} | Returns the total value for any Additions & Deductions using the OCCADOPPAT Pay Code. |
| Pay Data | Occupational Shared Parental Leave A scheme that allows parents to share up to 50 weeks of leave and up to 37 weeks of pay after their baby is born or adopted. Pay | {OCCADOPSHPP} | Returns the total value for any Additions & Deductions using the OCCADOPSHPP Pay Code. |
| Pay Data | Occupational Bereavement Pay | {OCCBEREAV} | Returns the total value for any Additions & Deductions using the OCCBEREAV Pay Code. |
| Pay Data | Occupational Maternity Pay | {OCCMAT} |
Returns the total value for any Additions & Deductions using the OCCMAT Pay Code. |
| Pay Data | Occupational Paternity Pay | {OCCPAT} |
Returns the total value for any Additions & Deductions using the OCCPAT Pay Code. |
| Pay Data | Occupational Shared Parental Pay | {OCCSHPP} | Returns the total value for any Additions & Deductions using the OCCSHPP Pay Code. |
| Pay Data | Occupational Sick Pay | {OCCSICK} | Returns the total value for any Additions & Deductions using the OCCSICK Pay Code. |
| Pay Data | Occupational Statutory Neonatal Care Pay | {OCCSNCP} | Returns the total value for any Additions & Deductions using the OCCSNCP Pay Code. |
| Pay Data | Payrolled Benefit | {PBIK} |
Returns the total value for any Additions & Deductions using the PBIK Pay Code. |
| Pay Data | Pension (Net Pay Arrangment) | {PENSION} |
Returns the total value for any Additions & Deductions using the PENSION Pay Code. |
| Pay Data | Pension (Relief at Source Basic rate tax relief(Most common with NEST) The pension is caculated after tax and NI. However, basic rate tax relief is applied to the deduction.) | {PENSIONRAS} | Returns the total value for any Additions & Deductions using the PENSIONRAS Pay Code. |
| Pay Data | Pension Refund (Previous Year) |
{PENSIONREFUNDPREVYR} | Returns the total value for any Additions & Deductions using the PENSIONREFUNDPREVYR Pay Code. |
| Pay Data | Pension (Salary Sacrifice Employee gets Tax & NI relief Employer gets Ers NI relief The deduction is made before tax and NI. There are a number of special rules with this type of deduction.) | {PENSIONSS} | Returns the total value for any Additions & Deductions using the PENSIONSS Pay Code. |
| Pay Data | Postgrad Loan Repayment | {PGLOAN} |
Returns the total value for any Additions & Deductions using the PGLOAN Pay Code. |
| Pay Data | Statutory Adoption Pay | {SAP SAP or Statutory Adoption Pay. If an employee is adopting a child with a partner, one of them may be entitled to SAP and the other may be entitled to Ordinary Statutory Paternity Pay (OSPP). SAP usually follows the same basis as SMP in terms of amounts of length of time.} | Returns the total value for any Additions & Deductions using the SAP Pay Code. |
| Pay Data | Statutory Shared Parental Pay | {SHPP ShPP or Shared Parental Pay. A person claiming SMP or SAP may end their leave early and the remainder used by another parent, this leave will be ShPP.} |
Returns the total value for any Additions & Deductions using the SHPP Pay Code. |
| Pay Data | Statutory Maternity Pay | {SMP Statutory Maternity Pay is the pay an employer must give to female employees on maternity leave, for up to 39 weeks.} |
Returns the total value for any Additions & Deductions using the SMP Pay Code. |
| Pay Data | Statutory Neonatal Care Pay | {SNCP} | Returns the total value for any Additions & Deductions using the SNCP Pay Code. |
| Pay Data | Statutory Parental Bereavement Pay | {SPBP Statutory Paternity Pay is the pay an employer must give to an employee who takes time off to care for their partner, for up to2 weeks.} |
Returns the total value for any Additions & Deductions using the SPBP Pay Code. |
| Pay Data | Shared Parental Leave In Touch Days or Hours | {SPLITDAYSHRS} | Returns the total value for any Additions & Deductions using the SPLITDAYSHRS Pay Code. |
| Pay Data | Statutory Paternity Pay | {SPP Statutory Parental Pay refers to the pay an employer must give to an employee who takes time off to care for their child, or surrogate's child, for up to 2 weeks.} | Returns the total value for any Additions & Deductions using the SPP Pay Code. |
| Pay Data | Statutory Sick Pay Statutory sick pay refers to the pay an employer must give you if you’re too ill to work. It’s paid to you by your employer for up to 28 weeks, based on certain eligibility criteria - the cost of SSP is no longer able to be recovered - SSP is no longer reported to HMRC on your EPS submissions | {SSP Statutory sick pay refers to the pay an employer must give you if you’re too ill to work. It’s paid to you by your employer for up to 28 weeks, based on certain eligibility criteria - the cost of SSP is no longer able to be recovered - SSP is no longer reported to HMRC on your EPS submissions} |
Returns the total value for any Additions & Deductions using the SSP Pay Code. |
| Pay Data | Student Loan A government loan that students can use to help pay for their education. Repayment | {STLOAN} |
Returns the total value for any Additions & Deductions using the STLOAN Pay Code. |
| Pay Data | Strike Action (Days) | {STRIKEACTIONDAYS} | Returns the total value for any Additions & Deductions using the STRIKEACTIONDAYS Pay Code. |
| Pay Data | Strike Action (Hours) | {STRIKEACTIONHOURS} |
Returns the total value for any Additions & Deductions using the STRIKEACTIONHOURS Pay Code. |
| Pay Data | Termination Payment | {TERMINATION} | Returns the total value for any Additions & Deductions using the TERMINATION Pay Code. |
| Pay Data | National Insurance A system of contributions paid by workers and employers in the UK, which funds various state benefits, such as the State Pension and Jobseeker's Allowance. Contribution | {NIC} |
Returns the Employee National Insurance Contributions. |
| Pay Data | National Insurance Contribution ER | {NIER} | Returns the Employer National Insurance Contributions. |
| Pay Data | PAYE PAYE or Pay as you earn is an HM Revenue and Customs’ (HMRC) system to collect Income Tax and National Insurance from employment. Tax | {PAYE} | Returns the PAYE Tax paid by the employee. |
| Pay Data | Employer Pension Contributions | {PENSIONCONTRIB} | Returns the total Employer Pension Contribution. If an employee is part of multiple pension schemes, the Employer Pension amount can currently only be returned as the combined value across all schemes. |
| Pay Data | Gross Pay The total amount earned by employee before taxes and other deductions are taken. For National Insurance | {GROSSFORNI} | Returns the Gross Pay applicable to National Insurance deductions. |
| Pay Data | Gross Pay For Tax | {GROSSFORTAX} | Returns the total Gross Pay applicable to PAYE Tax deductions. |
| Pay Data | Gross Pay | {GROSS} | Returns the total Gross Pay. |
| Pay Data | Net Pay | {NETPAY} | Returns the Net Pay. In your payroll product this is Gross - Tax & National Insurance. |
| Pay Data | Take Home Pay | {TAKEHOMEPAY} | Returns the Take Home Pay. This is the payment amount employees receive. |
Good to know...
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If the figure is held as a negative figure within the payroll, you can show it as a positive figure by adding a plus before the code. i.e. +{LoanRepayment} will show the deduction as a positive figure.
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If the figure is held as a positive figure within the payroll, you can show it as a negative figure by adding a minus before the code. i.e. -{gross}.
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If an employee is part of multiple pension schemes, the Employer Pension amount can currently only be returned as the combined value across all schemes